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★ Flagship tool

Create a service charge statement, legally sound, in two minutes.

Upload receipts, have the line items checked, download the finished statement as a PDF. BGH-compliant under § 556 BGB, for homeowner associations and the entire building. Powered by the DIMA platform, under your brand.

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BGH-compliant under § 556 BGB  ·  For homeowner associations and the entire building  ·  In live use at Haus & Grund
How it works

Four steps to a finished statement.

1
Upload receipts
Upload cost receipts as PDF, photo or scan. Line items and amounts are read automatically, no tedious retyping.
2
Answer follow-up questions
A few targeted questions, for example about the allocation key or the billing period.
3
Receive the PDF
The finished statement as a PDF, checked for BGH compliance, ready to send to tenants.
4
Review and approve
Your case workers review every line item, add details where needed and approve the statement for sending.

What happens technically.

The tool reads the uploaded receipts, classifies line items and amounts and assigns them to the apportionable cost types. It checks the statement against § 556 BGB and current BGH case law, for example on the twelve-month billing deadline and the right to inspect receipts, and then fills in your organisation's template.

Before approval, your case workers can review and supplement every line item. Factual control stays with you, while the routine work runs automatically.

What the tool ensures
  • ✓Correct allocation keys: living space, number of occupants or consumption, cleanly apportioned to tenants.
  • ✓Apportionability checked: only permissible cost types under the BetrKV enter the statement.
  • ✓Traceable: every line item traces back to its underlying receipt, ready for receipt inspection.
Legal basis: § 556 BGB (agreements on operating costs), the Operating Costs Ordinance (BetrKV), billing deadline of twelve months after the end of the billing period.
Everyday efficiency

Hours become three minutes.

3 min
instead of several hours of manual work per statement.
§ 556
BGB-compliant template, checked against current BGH case law.
100 %
under your brand, with membership logic and your own end-customer price.

Frequently asked questions about service charge statements.

How long does a service charge statement take with the tool?
Upload receipts, answer a few follow-up questions, receive the finished PDF, usually in two to three minutes.
Is the statement legally sound and BGH-compliant?
Yes. The tool checks compliance with § 556 BGB and current BGH case law and fills in a reviewed template of your organisation. An adviser can add details before approval.
Which receipts do I need for the service charge statement?
The cost receipts for the billing period as PDF, photo or scan, for example for heating, water, waste, caretaker and property tax. The tool classifies line items and amounts automatically.
Can I send the statement directly to the tenant?
Yes. Delivery is digital, with an identity check, optional credit check via SCHUFA and a legally sound eSignature, checked automatically.
Who is the tool for?
For property managers, private and commercial landlords, and members of owner and landlord associations such as Haus & Grund, as a self-service under your own brand.

Offer service charge statements as your own service.

We'll show you the tool live and set it up under your brand.

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